Church Road, Redhill, North Somerset. BS40 5SG
Redhill Village Hall Trust
Charity Number: 201578
Ensuring the privacy and security of users’ personal information is extremely important to us. This Privacy Policy details the information we collect from users, how we use and manage this information, and the options available to you regarding our use of it. Please read the following carefully to understand how your personal data is handled in compliance with UK GDPR and the Data Protection Act 2018.
We collect personal information when you sign up to our email mailing list. This may include:
We use this information solely for sending communications related to Redhill Village Hall. We do not sell or share email addresses with third parties. You can unsubscribe at any time by emailing us or clicking the unsubscribe link in our emails.
When you contact us with a comment, question, or complaint, we may collect:
When visiting our website, we collect:
This information is used to improve our website functionality and user experience.
We may use third-party service providers for data processing, website management, and email communications. All service providers must comply with UK GDPR and maintain the confidentiality and security of your personal information.
We engage the following third-party services:
All of these providers must adhere to GDPR requirements and applicable UK data protection laws. We do not authorise them to use your personal information for purposes beyond those specified in this policy.
We retain personal information only for as long as necessary for the purposes for which it was collected or as required by law, accounting, or regulatory compliance.
We implement appropriate technical and organisational measures to protect your personal data against:
Access to personal information is limited to employees and authorised service providers who require it to fulfil their roles.
We may update this Privacy Policy periodically. Any changes will be posted here, and we will continue to process personal data in accordance with the policy in effect at the time of collection.
Under UK data protection laws, you have the following rights:
If you have concerns about how your data is handled, please contact us at info@redhillvillagehall.org or write to us at:
The Redhill Village Hall
Church Road, Redhill, North Somerset, BS40 5SQ
You also have the right to file a complaint with the Information Commissioner’s Office (ICO):
Redhill Village Hall and Club is committed to protecting the privacy of visitors, staff, and service users. This Privacy Policy outlines how we collect, use, and store personal data, including the use of CCTV surveillance on our premises.
Redhill Village Hall and Club operates CCTV cameras for security purposes, crime prevention, and public safety. The use of CCTV helps deter unlawful activity, protect visitors and staff, and ensure the safety of our premises.
The processing of CCTV footage at Redhill Village Hall and Club is based on our legitimate interest in ensuring the safety of visitors, staff, and property, as well as the prevention and detection of crime. This aligns with Article 6(1)(f) of the UK GDPR, which allows processing where there is a legitimate interest that is not overridden by the rights and freedoms of individuals.
CCTV cameras are in operation at Redhill Village Hall and Club, covering the car park, main entrance, outdoor areas within the premises, main event spaces, hallways, and the bar area. Surveillance is conducted to ensure safety and prevent crime while respecting individuals’ privacy.
CCTV cameras do not monitor the children’s playground area to protect privacy and ensure compliance with safeguarding best practices.
Clear CCTV signage is displayed both inside the building and in outdoor areas to inform visitors and staff about the presence of CCTV cameras. These signs include the purpose of monitoring (security, crime prevention, and public safety) and contact details for further inquiries.
CCTV footage recorded at Redhill Village Hall and Club is securely stored and managed to prevent unauthorized access.
Retention Period: Footage is retained for 30 days, after which it is automatically deleted unless required for an investigation or legal purpose.
Access Control: Only designated staff have access to CCTV recordings.
Security Measures: All CCTV storage and recordings are password-protected and stored within an encrypted digital CCTV system to ensure data security and compliance with UK GDPR.
CCTV footage recorded at Redhill Village Hall and Club will only be shared with third parties under the following circumstances:
Law enforcement requests as part of criminal investigations.
Legal obligations, such as compliance with court orders.
Insurance claims where footage is required as evidence.
No external security providers have access to CCTV footage.
Where feasible, we will endeavour to notify individuals if their footage is shared, provided they are clearly identified and visible in the recordings. However, in cases where notification is impractical (e.g., criminal investigations), disclosure may occur without prior notice.
Individuals have the right to request access to CCTV footage that contains their personal data under UK GDPR.
How to Make a Request:
Requests must be submitted in writing or via email to:
📧 gdpr@redhillvillagehall.org
Review Process:
All requests will be carefully reviewed for security and privacy reasons. Where necessary, we will take steps to notify other individuals appearing in the footage before sharing, in accordance with data protection regulations.
Processing Time:
Due to the security and privacy measures involved, this process may take considerable time to complete.
If individuals have concerns regarding how their CCTV data is handled, they may also contact the Information Commissioner’s Office (ICO) for further guidance or to lodge a complaint.
📌 ICO Contact Details:
🔗 Website: www.ico.org.uk
📞 Phone: 0303 123 1113
This CCTV policy is reviewed periodically to ensure compliance with UK GDPR and best practices. Any updates will be published on our website and communicated where necessary.
For further inquiries, please contact gdpr@redhillvillagehall.org.
This updated Privacy Policy ensures compliance with UK GDPR and transparency regarding CCTV usage at Redhill Village Hall and Club.