{"id":3,"date":"2021-10-14T15:15:35","date_gmt":"2021-10-14T15:15:35","guid":{"rendered":"http:\/\/www.redhillvillagehall.org\/?page_id=3"},"modified":"2025-03-02T16:12:49","modified_gmt":"2025-03-02T16:12:49","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/www.redhillvillagehall.org\/?page_id=3","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"3\" class=\"elementor elementor-3\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-73aa53f5 e-flex e-con-boxed e-con e-parent\" data-id=\"73aa53f5\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-28bee1ae elementor-widget elementor-widget-heading\" data-id=\"28bee1ae\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Privacy Policy<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6cf42a3 elementor-toc--minimized-on-tablet elementor-widget elementor-widget-table-of-contents\" data-id=\"6cf42a3\" data-element_type=\"widget\" data-settings=\"{&quot;exclude_headings_by_selector&quot;:[],&quot;no_headings_message&quot;:&quot;No headings were found on this page.&quot;,&quot;headings_by_tags&quot;:[&quot;h2&quot;,&quot;h3&quot;],&quot;marker_view&quot;:&quot;bullets&quot;,&quot;icon&quot;:{&quot;value&quot;:&quot;fas fa-circle&quot;,&quot;library&quot;:&quot;fa-solid&quot;},&quot;minimize_box&quot;:&quot;yes&quot;,&quot;minimized_on&quot;:&quot;tablet&quot;,&quot;hierarchical_view&quot;:&quot;yes&quot;,&quot;min_height&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_tablet&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_mobile&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]}}\" data-widget_type=\"table-of-contents.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-toc__header\">\n\t\t\t<div class=\"elementor-toc__header-title\">\n\t\t\t\tTable of Contents\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--expand\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__6cf42a3\" aria-expanded=\"true\" aria-label=\"Open table of contents\"><i aria-hidden=\"true\" class=\"fas fa-chevron-down\"><\/i><\/div>\n\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--collapse\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__6cf42a3\" aria-expanded=\"true\" aria-label=\"Close table of contents\"><i aria-hidden=\"true\" class=\"fas fa-chevron-up\"><\/i><\/div>\n\t\t\t\t\t<\/div>\n\t\t<div id=\"elementor-toc__6cf42a3\" class=\"elementor-toc__body\">\n\t\t\t<div class=\"elementor-toc__spinner-container\">\n\t\t\t\t<i class=\"elementor-toc__spinner eicon-animation-spin eicon-loading\" aria-hidden=\"true\"><\/i>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3a669972 elementor-widget elementor-widget-text-editor\" data-id=\"3a669972\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><\/p>\n<p><\/p>\n<p><b>Redhill Village Hall Trust<\/b><b><br \/><\/b><b>Charity Number: 201578<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Ensuring the privacy and security of users\u2019 personal information is extremely important to us. This <\/span><b>Privacy Policy<\/b><span style=\"font-weight: 400;\"> details the information we collect from users, how we use and manage this information, and the options available to you regarding our use of it. Please read the following carefully to understand how your personal data is handled in compliance with <\/span><b>UK GDPR<\/b><span style=\"font-weight: 400;\"> and the <\/span><b>Data Protection Act 2018<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><b>1. Information We Collect<\/b><\/h2>\n<h3><b>1.1 Email List<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">We collect personal information when you sign up to our email mailing list. This may include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your name, email address, and IP address.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The date and method of your sign-up.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Engagement data, such as email opens and interactions.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">We use this information solely for sending communications related to <\/span><b>Redhill Village Hall<\/b><span style=\"font-weight: 400;\">. We do not sell or share email addresses with third parties. You can unsubscribe at any time by emailing us or clicking the unsubscribe link in our emails.<\/span><\/p>\n<h3><b>1.2 Communications With Us<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">When you contact us with a comment, question, or complaint, we may collect:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your name, email address, postal address, and telephone number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Details of your inquiry or concern.<\/span><\/li>\n<\/ul>\n<h3><b>1.3 Website Information Collected<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">When visiting our website, we collect:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your IP address, operating system, page views, and browser type.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Usage data through <\/span><b>cookies<\/b><span style=\"font-weight: 400;\"> (please refer to our <\/span><b>Cookie Policy<\/b><span style=\"font-weight: 400;\"> for further details).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This information is used to improve our website functionality and user experience.<\/span><\/p>\n<h2><b style=\"background-color: transparent; color: inherit; font-family: inherit; font-style: var( --e-global-typography-1042c66-font-style ); letter-spacing: var( --e-global-typography-1042c66-letter-spacing ); text-transform: var( --e-global-typography-1042c66-text-transform ); word-spacing: var( --e-global-typography-1042c66-word-spacing ); text-align: var(--text-align); font-size: 1.75rem;\">2. How We Use and Share Information<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">We may use third-party <\/span><b>service providers<\/b><span style=\"font-weight: 400;\"> for data processing, website management, and email communications. All service providers must comply with UK GDPR and maintain the confidentiality and security of your personal information.<\/span><\/p>\n<h3><b>2.1 Third-Party Services<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">We engage the following third-party services:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Google<\/b><span style=\"font-weight: 400;\"> (Analytics, Email Services)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Meta (Facebook, Instagram)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Mailchimp<\/b><span style=\"font-weight: 400;\"> (Email Marketing)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Twitter (X)<\/b><span style=\"font-weight: 400;\"> (Social Media Engagement)<\/span><\/li>\n<li style=\"font-size: 16px;\" aria-level=\"1\"><span style=\"font-weight: bold;\">EventBrite<\/span>: For ticketed events, we may contact attendees using data provided by our ticketing agents.<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">All of these providers must adhere to GDPR requirements and applicable UK data protection laws. We do not authorise them to use your personal information for purposes beyond those specified in this policy.<\/span><\/p>\n<h2><b>3. Retention of Personal Information<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">We retain personal information <\/span><b>only for as long as necessary<\/b><span style=\"font-weight: 400;\"> for the purposes for which it was collected or as required by law, accounting, or regulatory compliance.<\/span><\/p>\n<h2><b>4. Security of Personal Information<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">We implement appropriate <\/span><b>technical and organisational measures<\/b><span style=\"font-weight: 400;\"> to protect your personal data against:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Loss, theft, and unauthorised access.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accidental disclosure or misuse.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Access to personal information is limited to employees and authorised service providers who require it to fulfil their roles.<\/span><\/p>\n<h2><b>5. Policy Updates<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">We may update this Privacy Policy periodically. Any changes will be posted here, and we will continue to process personal data in accordance with the policy in effect at the time of collection.<\/span><\/p>\n<h2><b>6. Your Rights<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Under <\/span><b>UK data protection laws<\/b><span style=\"font-weight: 400;\">, you have the following rights:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The right to be informed<\/b><span style=\"font-weight: 400;\"> about how your data is used.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The right to access<\/b><span style=\"font-weight: 400;\"> the data we hold about you.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The right to rectification<\/b><span style=\"font-weight: 400;\"> of incorrect or incomplete data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The right to withdraw consent<\/b><span style=\"font-weight: 400;\"> (where applicable).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The right to object<\/b><span style=\"font-weight: 400;\"> to processing under certain circumstances.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you have concerns about how your data is handled, please contact us at <\/span><b>info@redhillvillagehall.org<\/b><span style=\"font-weight: 400;\"> or write to us at:<\/span><\/p>\n<p><b>The Redhill Village Hall<\/b><b><br \/><\/b><span style=\"font-weight: 400;\">Church Road, Redhill, North Somerset, BS40 5SQ<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You also have the right to file a complaint with the <\/span><b>Information Commissioner\u2019s Office (ICO)<\/b><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Website:<\/b><a href=\"https:\/\/ico.org.uk\/concerns\/\"> <span style=\"font-weight: 400;\">https:\/\/ico.org.uk\/concerns\/<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Helpline:<\/b><span style=\"font-weight: 400;\"> 0303 123 1113<\/span><\/li>\n<\/ul>\n<p><\/p>\n<ul><\/ul>\n<p><!-- \/wp:list --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-df3acd8 elementor-hidden-desktop elementor-hidden-tablet elementor-hidden-mobile elementor-widget elementor-widget-text-editor\" data-id=\"df3acd8\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><!-- wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><\/p>\n<h2 data-pm-slice=\"1 1 []\"><strong style=\"color: inherit; font-family: inherit; font-size: 1.75rem; font-style: var( --e-global-typography-1042c66-font-style ); letter-spacing: var( --e-global-typography-1042c66-letter-spacing ); text-transform: var( --e-global-typography-1042c66-text-transform ); word-spacing: var( --e-global-typography-1042c66-word-spacing ); text-align: var(--text-align);\">1. Introduction<\/strong><\/h2>\n<p>Redhill Village Hall and Club is committed to protecting the privacy of visitors, staff, and service users. This Privacy Policy outlines how we collect, use, and store personal data, including the use of <strong>CCTV surveillance<\/strong> on our premises.<\/p>\n<div><hr \/><\/div>\n<h2><strong>CCTV Usage<\/strong><\/h2>\n<h3><strong>2. Purpose of CCTV Monitoring<\/strong><\/h3>\n<p>Redhill Village Hall and Club operates CCTV cameras for <strong>security purposes, crime prevention, and public safety<\/strong>. The use of CCTV helps deter unlawful activity, protect visitors and staff, and ensure the safety of our premises.<\/p>\n<h3><strong>3. Legal Basis for Processing CCTV Footage<\/strong><\/h3>\n<p>The processing of CCTV footage at Redhill Village Hall and Club is based on our <strong>legitimate interest<\/strong> in ensuring the <strong>safety of visitors, staff, and property<\/strong>, as well as the <strong>prevention and detection of crime<\/strong>. This aligns with Article 6(1)(f) of the UK GDPR, which allows processing where there is a legitimate interest that is not overridden by the rights and freedoms of individuals.<\/p>\n<h3><strong>4. Areas Under Surveillance<\/strong><\/h3>\n<p>CCTV cameras are in operation at <strong>Redhill Village Hall and Club<\/strong>, covering the <strong>car park, main entrance, outdoor areas within the premises, main event spaces, hallways, and the bar area<\/strong>. Surveillance is conducted to ensure safety and prevent crime while respecting individuals\u2019 privacy.<\/p>\n<p><strong>CCTV cameras do not monitor the children&#8217;s playground area<\/strong> to protect privacy and ensure compliance with safeguarding best practices.<\/p>\n<h3><strong>5. Signage and Notification<\/strong><\/h3>\n<p>Clear <strong>CCTV signage<\/strong> is displayed <strong>both inside the building and in outdoor areas<\/strong> to inform visitors and staff about the presence of CCTV cameras. These signs include the <strong>purpose of monitoring<\/strong> (security, crime prevention, and public safety) and <strong>contact details<\/strong> for further inquiries.<\/p>\n<h3><strong>6. Data Storage and Security<\/strong><\/h3>\n<p>CCTV footage recorded at <strong>Redhill Village Hall and Club<\/strong> is securely stored and managed to prevent unauthorized access.<\/p>\n<ul data-spread=\"false\">\n<li>\n<p><strong>Retention Period:<\/strong> Footage is retained for <strong>30 days<\/strong>, after which it is automatically deleted unless required for an investigation or legal purpose.<\/p>\n<\/li>\n<li>\n<p><strong>Access Control:<\/strong> Only <strong>designated staff<\/strong> have access to CCTV recordings.<\/p>\n<\/li>\n<li>\n<p><strong>Security Measures:<\/strong> All CCTV storage and recordings are <strong>password-protected<\/strong> and stored within an <strong>encrypted digital CCTV system<\/strong> to ensure data security and compliance with UK GDPR.<\/p>\n<\/li>\n<\/ul>\n<h3><strong>7. Third-Party Access<\/strong><\/h3>\n<p>CCTV footage recorded at <strong>Redhill Village Hall and Club<\/strong> will <strong>only be shared with third parties<\/strong> under the following circumstances:<\/p>\n<ul data-spread=\"false\">\n<li>\n<p><strong>Law enforcement requests<\/strong> as part of criminal investigations.<\/p>\n<\/li>\n<li>\n<p><strong>Legal obligations<\/strong>, such as compliance with court orders.<\/p>\n<\/li>\n<li>\n<p><strong>Insurance claims<\/strong> where footage is required as evidence.<\/p>\n<\/li>\n<\/ul>\n<p>No external security providers have access to CCTV footage.<\/p>\n<p>Where feasible, we will <strong>endeavour to notify individuals<\/strong> if their footage is shared, provided they are <strong>clearly identified and visible in the recordings<\/strong>. However, in cases where notification is impractical (e.g., criminal investigations), disclosure may occur without prior notice.<\/p>\n<h3><strong>8. Individual Rights and Access Requests<\/strong><\/h3>\n<p>Individuals have the right to request access to CCTV footage that contains their personal data under <strong>UK GDPR<\/strong>.<\/p>\n<ul data-spread=\"false\">\n<li>\n<p><strong>How to Make a Request:<\/strong><br \/>Requests must be submitted <strong>in writing or via email<\/strong> to:<br \/>\ud83d\udce7 <a><strong>gdpr@redhillvillagehall.org<\/strong><\/a><\/p>\n<\/li>\n<li>\n<p><strong>Review Process:<\/strong><br \/>All requests will be <strong>carefully reviewed for security and privacy reasons<\/strong>. Where necessary, we will take steps to <strong>notify other individuals<\/strong> appearing in the footage before sharing, in accordance with data protection regulations.<\/p>\n<\/li>\n<li>\n<p><strong>Processing Time:<\/strong><br \/>Due to the security and privacy measures involved, <strong>this process may take considerable time to complete<\/strong>.<\/p>\n<\/li>\n<\/ul>\n<p>If individuals have concerns regarding how their CCTV data is handled, they may also contact the <strong>Information Commissioner\u2019s Office (ICO)<\/strong> for further guidance or to lodge a complaint.<\/p>\n<p>\ud83d\udccc <strong>ICO Contact Details:<\/strong><br \/>\ud83d\udd17 Website: <a href=\"https:\/\/www.ico.org.uk\">www.ico.org.uk<\/a><br \/>\ud83d\udcde Phone: 0303 123 1113<\/p>\n<div><hr \/><\/div>\n<h3><strong>9. Policy Review and Updates<\/strong><\/h3>\n<p>This CCTV policy is reviewed periodically to ensure compliance with <strong>UK GDPR and best practices<\/strong>. Any updates will be published on our website and communicated where necessary.<\/p>\n<p>For further inquiries, please contact <a><strong>gdpr@redhillvillagehall.org<\/strong><\/a>.<\/p>\n<div><hr \/><\/div>\n<p>This updated Privacy Policy ensures compliance with UK GDPR and transparency regarding CCTV usage at Redhill Village Hall and Club.<\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<ul><!-- \/wp:list-item --><\/ul>\n<p><!-- \/wp:list --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Table of Contents Redhill Village Hall TrustCharity Number: 201578 Ensuring the privacy and security of users\u2019 personal information is extremely important to us. This Privacy Policy details the information we collect from users, how we use and manage this information, and the options available to you regarding our use of it. Please read the following [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"elementor_header_footer","meta":{"footnotes":""},"class_list":["post-3","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=\/wp\/v2\/pages\/3"}],"collection":[{"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3"}],"version-history":[{"count":22,"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=\/wp\/v2\/pages\/3\/revisions"}],"predecessor-version":[{"id":998,"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=\/wp\/v2\/pages\/3\/revisions\/998"}],"wp:attachment":[{"href":"https:\/\/www.redhillvillagehall.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}